Opening the Conversation
Don't launch straight into numbers. Set context first — this signals seriousness without ambushing the other person.
"I'd like to talk about my compensation — is now a good time, or should we schedule something?"
Respectful and gives them a choice.
"I wanted to discuss my role and where it's heading — do you have 20 minutes this week?"
Frames it as a career conversation, not just a money ask.
Making Your Case
Lead with impact, not tenure or effort. Numbers and outcomes carry far more weight in English-language business culture than statements about effort or loyalty.
"I've been working really hard and I've been here three years."
"Over the past year, I've taken on [X], delivered [Y result], and expanded my responsibilities to include [Z]. I'd like to discuss adjusting my compensation to reflect that."
Stating the Actual Number
Directness is expected once you reach this point — hedging too much here can weaken your position.
"I was maybe wondering if there could possibly be a small increase?"
"Based on my research and my contributions this year, I'm looking for [specific number/range]."
Responding to "We Don't Have Budget Right Now"
Keep the conversation moving toward an outcome instead of ending in a flat no.
"I understand budget is a constraint — can we agree on a timeline to revisit this, and what would need to be true to get there?"
Converts a no into a conditional yes.
"Is there flexibility in other areas — additional PTO, a title change, or a review in three months instead of twelve?"
Opens alternative paths.
Responding to a Counteroffer
Never feel pressured to accept or decline on the spot. Asking for time is completely standard.
"Thanks — that's helpful. Can I take a day to think it over?"
Buys time without rejecting.
"I appreciate that. I was hoping for closer to [X] — is there room to meet in the middle?"
Polite counter without ultimatum.
Coaching Tip
I tell clients to practise saying the exact number aloud before the meeting. If the figure feels uncomfortable in private, it will sound uncertain in the room. State it once, give your evidence, and resist the urge to negotiate against yourself by talking through the silence.
If You're Negotiating a Promotion, Not Just Salary
"I'd like to understand what's needed for me to move into [role/level]. Can we define that clearly, with a timeline?"
Turns an aspiration into a tracked agreement.
"What would make me a strong candidate for [title] the next time it comes up?"
Invites specific, actionable feedback.
In English-language business culture, directness about numbers and outcomes is expected and respected — it's not seen as aggressive the way it might feel when translating cautious phrasing. The goal isn't to sound harsher; it's to sound clear enough that your manager knows exactly what you're asking for and why.
Anna Baran
Cambridge CELTA Certified English Coach · Business English Specialist
Last updated: 1 February 2026